Questionnaire to form an Indiana corporation

CONGRATULATIONS – on your decision to form an Indiana corporation. Used properly, an Indiana corporation will provide you with certain asset protection features without subjecting you to additional taxes. So, it is always wise to use a limited liability entity to organize your business operations.

GRIFFITH LAW GROUP LLC is pleased to have the opportunity to assist you in this matter. This form will allow us to collect accurate and necessary data to form your entity and complete your company record book. Most of these questions are required, but a few are optional. We have included instructions that will assist you in answering these questions. However, feel free to email us in the event you have any questions or concerns.

WE STRONGLY URGE YOU to read these questions briefly before you begin to answer them. Then, gather all the data and documents you will need to answer the questions, before you start this process. You might need to research your answers before you begin. For example, you might need to gather the full legal names, addresses and social security numbers of all company owners before you start this questionnaire. Once you have gathered all the required data, you can begin to complete this form.

Once you have completed the form, please submit the form as instructed and your answers will be emailed to us. We will then begin the formation of your entity and the creation of your company record book. While we are fairly efficient and quick at forming limited liability companies, we do require certain governmental agencies to process and return forms to us. That can take weeks. So, please be patient. As soon as the various governmental agencies return all the necessary forms to us, we will send you a completed company record book. In the interim, you may need basic company documents to open a bank account or complete a business or real estate transaction. In those cases, we can promptly provide you with articles of incorporation/organization, a certificate of formation from the Indiana Secretary of State and your EIN. If you need these basic entity formation documents immediately, please let us know.

Thank you for choosing GRIFFITH LAW GROUP LLC for this important business matter – the formation of your limited liability company. We look forward to working with you on this matter.

– The attorneys & staff at GRIFFITH LAW GROUP LLC

Client Name*
Please type your name, so we can keep track of your data.
Name of new company*
Please include your preference as part of the company name - Corporation, Corp., Incorporated, Inc., Limited Liability Company, or LLC. We recommend that you avoid using many commas and periods in your company name to avoid errors in identifying the company's official name on important documents you will use in the future.
Address*
Street Address Address Line 2 City State ZIP Code

List the full address of the company. You may list a P.O. Box, but it might be difficult for the company to receive service of process and certified mail at a P.O. Box. We recommend a street address.
Purpose of the company*
Describe in a sentence the type of products or services the company will offer. You can change your product or service offering later without making changes to any required governmental document.
Provide the full legal name, mailing address, email address, phone number and social security number of Owner #1.*
Owners of a corporation are called shareholders. BECAUSE WE CANNOT GUARANTEE THE SECURITY OF THESE DATA, IF YOU WOULD PREFER, PLEASE TELEPHONE US TO SUBMIT SOCIAL SECURITY NUMBERS.
Provide the full legal name, mailing address, email address, phone number and social security number of Owner #2.
If there is only ONE owner, skip this question. BECAUSE WE CANNOT GUARANTEE THE SECURITY OF THESE DATA, IF YOU WOULD PREFER, PLEASE TELEPHONE US TO SUBMIT SOCIAL SECURITY NUMBERS.
Provide the full legal name, mailing address, email address, phone number and social security number of Owner #3.
If there are fewer than three owners, skip this question. BECAUSE WE CANNOT GUARANTEE THE SECURITY OF THESE DATA, IF YOU WOULD PREFER, PLEASE TELEPHONE US TO SUBMIT SOCIAL SECURITY NUMBERS.
Provide the full legal name, mailing address, email address, phone number and social security number of Owner #4.
If there are fewer than four owners, skip this question. If there are more than FOUR owners, please list any additional owners in the final comment box at the end of this questionnaire. BECAUSE WE CANNOT GUARANTEE THE SECURITY OF THESE DATA, IF YOU WOULD PREFER, PLEASE TELEPHONE US TO SUBMIT SOCIAL SECURITY NUMBERS.
Assumed business names*
What assumed business names will you use to market this new company? For example, ACME Corporation would use the assumed business name ACME, but might use additional assumed names as well.
List all members of the Board of Directors.*
Provide full names, mailing addresses, email addresses and phone numbers, unless you provided those data above.
List all officers.*
Provide full names, mailing addresses, email addresses and phone numbers, unless you provided those data above. You should list a President, Secretary and Treasurer, but you may add other officer positions.
Will you permit directors and officers to attend meetings by conference call or teleconference?*
Indiana law now presumes that attendence (and thus quorum) at meetings can be satisfied through conference calls and teleconferences. Emails now satisfy the rules for sending prior notices of meetings, unless you add provisions in your by-laws to the contrary.
Registered Agent- Would you like GRIFFITH LAW GROUP LLC to serve as your Registered Agent?*
We do not charge for this service. However, if you get sued or receive a notice from a governmental agency, we will be notified and would be in a position to protect or alert you regarding the matter. We will also hold your original company record book for safe-keeping and updating, and send you a copy.
Registered Agent - If not Matthew A. Griffith, Esq.
Please provide a full legal name, mailing address, email address and phone number.
Do you have any questions, concerns or other information?
Please add questions or concerns you have, or additional information you think we might need.
Would you like to sign up for our Annual Entity Maintenance Program? THIS SERVICE WILL BE SEPARATELY BILLED - $299/year, which includes all filing fees and attorney's time.
Corporations are required to hold and document annual meetings or shareholders and directors. Every other year, the corporation must file a report with the Indiana Secretary of State. Indiana appellate courts have consistently held that limited liability entities will not provide owners with asset protection, if the entity does not follow certain corporate formalities. The tests to determine whether corporate formalities have been followed by a corporation will actually be the same tests applied to LLC’s and, presumably then, other limited liability entities. Corporate maintenance is important for the owners of any limited liability entity, and should be scheduled on a regular basis. And thus, we provide an Entity Maintenance Program for our business clients on an annual basis. The review process is comprehensive, often includes more than one meeting, and includes all the documents necessary to comply with Indiana law. We also review your business plan to confirm that the correct entity form is being utilized given the business’ status and plans. WE WILL CONDUCT A TELEPHONIC MEETING WITH YOU ONCE ANNUALLY TO COMPLETE THIS TASK.

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Questionnaire to form an Indiana corporation

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